home Passport photo requirements

Your passport photo

This way you look good!

So we can recognize you at school for classes and exams, for example, we need a passport photo. It's important that we receive your photo before classes begin.

Your photo is only available to teachers and administrators, not to fellow students or others. It will also be used on your student ID.

Here you can read how to submit your photo. If you experience any problems or if it doesn't go as described, please check the alternative methods for submitting your photo.

Requirements for your photo

The photo must look like a passport photo and meet the following conditions:

Most of the photo is filled with your face and no one else is visible in it
Your face and eyes must be clearly visible and you may not wear a cap, hat or hat
Make sure you have a sharp color photo that is not too light or too dark
The photo must not be edited with Snapchat or other filters
If you're using an existing photo, make sure it's in portrait orientation (like a passport photo). If necessary, crop the photo to the desired size (4:3) so your face is clearly visible (requirement 1).
The following also applies to students of the Aviation Service Provider course:
Hair that falls below the shoulders should be kept out of the face and tied in a bun or braided ponytail. Students with shorter hair may wear it loose, but it should be kept out of the face.

Examples of photos that are not good

If the photo does not meet these requirements, it will be rejected. Here you can see examples with reasons for rejection. government website You will see more examples, but the requirements for the official passport photo are stricter than those of Summa.

Submitting your photo

Summa's administration will send you an email requesting your passport photo. The email contains an upload link that takes you to a personal webpage. This upload link begins with
https://summacollege.educus.nl/app/upload?code=.

Click the link in the email to go directly to the upload page.

Submitting your photo

Click the link in the email to go directly to the upload page.

Upload page

Your name is shown at the top of the page, and the Status indicates the last action taken for this upload request.

Open: nothing has been submitted yet
Submitted: You have previously submitted a photo but it has not yet been reviewed.
Accepted: the photo has been approved by the administration and is in our system
Rejected: the photo has been rejected by the administration

Under "Current file," you'll see the most recently submitted photo file. This will be empty when you first submit it.

If your webcam is recognized, its image will appear under “Or use your webcam”.

On the upload page you can submit the photo in two ways:

If you use the camera on your phone or a webcam on your computer/laptop you can take a photo directly.
If you already have a photo on your phone or computer/laptop, you can supply that file.

Take a photo with your phone camera or webcam

Once your camera's image is displayed in the photo window, you can submit the photo by taking a photo directly from the upload page using the "Take Photo" button at the bottom of the photo window.

After taking the photo, it will be displayed in a frame window. Here you can crop and zoom in and out.

Use the mouse to drag the photo within the frame and the plus (+) and minus (-) buttons to zoom in and out.
If the photo is not to your liking, you can always start over with the “New Photo” button.

If you're satisfied with the result, send the photo by clicking the "Save" button. If the submission is successful, you'll receive a thank you for submitting the files.

Provide existing photo

You can use an existing photo on your phone or computer/laptop. It's important that it's in portrait mode, not landscape mode.

To use an existing photo, select the "Browse" button under "Select New File." The name of the selected file will now be (partially) displayed next to the "Browse" button. Then send the selected photo by using the "Save" button. If the submission is successful, you will be thanked for submitting the files.

If the photo isn't the correct size, you'll receive a notification. In that case, edit the photo on your phone or computer/laptop. After editing, select the corrected photo as described above.

Edit photos in Windows

It's impossible to describe all the ways you can edit a photo. Therefore, we'll limit ourselves to describing the standard Windows Photos program for cropping and zooming.

You start the program by right-clicking on the photo and selecting “Edit with Photos”.

Select “Crop and Rotate”
Select “Aspect Ratio” and select 4:3 format
Select “Aspect Ratio” and “Portrait” if the frame is still in landscape mode
Reduce the frame at the edges and then drag the photo within it until the optimal passport photo is shown
If you're satisfied, select "Done." Select "Reset" to start over (at step 2).

Choose Save to replace the original file or choose “Save a Copy” to save the edited photo separately (the file name will be given a sequential number, see the bar at the top of the window)

Tips & tricks / Alternative delivery options

If submitting via the upload link doesn't work, try this:

If you don't see a photo window, your camera or webcam is not being recognized by the upload page.
You can try opening the upload link in a different browser (e.g., Chrome, Edge, Firefox, or Opera) to see if the webcam works. If that doesn't work, you can upload the photo by choosing a file from your phone or computer/laptop.
If it doesn't work on your phone, try it on your computer/laptop.
If you still can't manage it, you can also submit the photo in one of these two ways:

1. Select the photo you want and change the file name to your student number. Send the photo file to the email address of your school administration, preferably from your school email address. Always clearly state your student number and name.

2. Report to the administration to have a photo taken.

It's impossible to describe all the ways you can edit a photo. Therefore, we'll limit ourselves to describing the standard Windows Photos program for cropping and zooming.

You start the program by right-clicking on the photo and selecting “Edit with Photos”.

Select “Crop and Rotate”
Select “Aspect Ratio” and select 4:3 format
Select “Aspect Ratio” and “Portrait” if the frame is still in landscape mode
Reduce the frame at the edges and then drag the photo within it until the optimal passport photo is shown
If you're satisfied, select "Done." Select "Reset" to start over (at step 2).

Choose Save to replace the original file or choose “Save a Copy” to save the edited photo separately (the file name will be given a sequential number, see the bar at the top of the window)